How to Scan and Upload to Email

In this article, nosotros'll show you multiple means to scan and email your documents. We'll show you various techniques such as:

• How to utilise your printer's scan to email function
• How to browse from your figurer
• How to scan with your telephone
• How to attach your document to an email

We'll also show you how to transform your certificate into a digital document that you and your recipient can sign online.

Let's get started.

Should Y'all Use the Scan to Electronic mail Feature of Your Printer?

Scan to e-mail may look similar a quick and effective manner to scan a certificate and send it online. And information technology is, simply not for every certificate and recipient.

I of the master disadvantages of using the "browse to electronic mail" feature is the risk that the document won't reach its recipient.

When y'all're using the "scan to e-mail" characteristic, it's harder to check that the email address you're entering is correct considering you may not receive an error bulletin if you lot entered it incorrectly. You lot won't receive any warning if the intended recipient has changed their email address or if their inbox is full either.

Recipients also can't reply to a message delivered from a printer as the return email address volition testify as a "no-reply" address. Y'all can rarely customize your message, and you won't hear back from recipients if they endeavour to contact you lot using the email address on the message.

If yous desire to use the "browse to email" feature, yous should simply do information technology when y'all can personally confirm that the email reached its destination, and y'all should only use this office with documents that aren't very of import every bit they might not go through on the start attempt.

So, what should y'all exercise instead?

The Better Alternative: How to Scan and Email a Document (+ Sign it or Request a Signature) in a Prophylactic and Handy Mode

Hither are a few ways to browse, email, and even sign a certificate online without using the "scan to email" feature:

Scan Your Document

Hither's how to scan your document using any scanner or multifunction printer:

How to Scan on Windows

Windows has a congenital-in method for scanning documents, and so you don't need to employ a unlike app or software to do it.

Here's how:

1. Open the Start card
2. Discover the Scan app and click on information technology to open it. If you can't find it, you can search for it using the search tool in the bottom left corner.
3. Once you lot've opened the Scan app, it'll tell y'all if your scanner isn't connected, in which example you'll accept to check that the scanner is on and properly plugged in.
4. Select the scanner yous'll be using from the list and the type of file you'll be saving your scans as. If you just desire an image, PNG and JPEG are both very common formats.
5. To start scanning, identify your certificate in the scanner facing downwardly, then go to Show More than > Preview to take an early look at the document.
6. Y'all can also change the image's settings (such as colour or grayscale modes and image resolution) by using the "Show More" function.
7. Wait until the scanner finishes scanning your document as a preview and displays the document on the screen. If the document is misaligned or misplaced, set its position in the scanner and preview it again.
8. Once you're happy with the positioning, yous tin select the area you want to scan by clicking and dragging across information technology. Once you've selected the area you want to scan, click on "Scan".
9. Repeat this process with every page y'all want to scan.
10. Wait until the scan is ready and you'll take your document successfully digitized.

Remember to save your certificate in a binder y'all'll remember. To make things like shooting fish in a barrel, you lot can also salvage it on your Desktop so you won't miss it.

How to Scan on a Mac

Your Mac figurer besides has a preprogrammed tool for using your scanner. Here's how to use it:

1. Prepare your documents.
2. Open the Preview app.
3. Get to File > Import From Scanner, and select your scanner.
4. If you don't see your scanner listed, make sure the scanner is turned on and plugged in.
5. Yous'll see the "Import" dialog, where the preview browse is existence prepared.
6. Yous can now choose your scanning options. If desired, change the color, type of document, size, orientation, and other details.
7. Click "Scan" to start scanning, and the app volition allow you know when yous've fully digitized your document.
8. Repeat this process with every page yous want to browse.

Y'all now take a digitized version of your document. Remember which folder you saved your document in, or salve it to your Desktop so you can see it on your screen when y'all're washed.

How to Scan on iOS

Y'all can browse your document without a scanner by using the iPhone or iPad's congenital-in photographic camera. Here'south how:

1. Ready your document by placing information technology on a flat surface with good lighting.
2. Open up the Notes app on your iPad or iPhone.
3. Create a new note or select a preexisting notation to add together a scanned document to it.
4. Tap on the camera icon located at the bottom of your screen.
5. Tap on "Scan Documents".
6. Aim the camera at the certificate you want to scan, if your device doesn't automatically start scanning, tap the shutter push button to starting time.
7. Repeat this procedure with every folio.
8. Your document is now scanned and saved in your Notes app.

You can share your notes through multiple apps or send them equally an email.

How to Scan on Android

Android doesn't have a congenital-in app defended to scanning documents. However, you can scan your document by using Google Bulldoze.

Here's how:

1. Prepare your document by placing it on a flat surface with expert lighting.
2. Open the Google Drive app, and tap on the "+" icon in the bottom-correct corner of the screen to create a new document, then select "Scan."
3. Aim the photographic camera at your certificate, align it, and take a shot.
4. Check your preview, cropping it and adjusting the settings as y'all see fit, or scan the certificate again by tapping "retake".
5. Repeat this process with every page.
6. Your document is now scanned and saved in your Google Drive account.

You lot can share your new certificate through a link or add people'due south email addresses to access it.

Email Your Document and Asking a Signature (or Sign Information technology)

Here'southward the best manner to getting your digitized document signed online:

Use Electronic Signature Software

Once you have digitized your certificate, you'll have a few options to get it signed. A gratis and simple way is by requesting a signature through an online signature app such equally Signaturely.

Signaturely is a unproblematic and constructive digital signature software that allows yous to create online signatures and online documents with legal validity. With Signaturely, your signees won't demand to be at the aforementioned place to sign a document. Instead, they can sign information technology online with their phone, tablet, or laptop.

Signaturely allows you to create e-signatures for free, without any registration. This allows you lot to sign your certificate online, and share information technology with multiple people.

Here's how:

1. Create an account on Signaturely for free
2. Open your account and select the names of those who need to sign the document.
3. Prepare your certificate past adding a title and a customized message to the people who volition be signing it:
4. Scroll down and select how you'll add your files. You lot can select files from an online platform, similar your Google Bulldoze business relationship, or upload them from your computer.
5. Open your certificate and add together signature fields to it with the online editor.
6. Enter the signers' names and electronic mail addresses. You lot can also select an order for them to sign it in, and Signaturely will ship the documents to users in the preselected order:
7. Review your information and click "Ship Certificate".

Once yous've sent the document, you lot can runway it with your Signaturely business relationship. this way, you can run across if a recipient is taking too long to sign. If someone'south taking too long, you don't have to call them, you lot can but send them a notification to remind them that their signature is required.

Once your signers receive the document, Signaturely will guide them through the signing process, helping them create their ain signature and going through each signature field until they're done.

Pros:

• Very like shooting fish in a barrel to utilize
• Professional and personalized
• Works on whatsoever device
• Keeps you in control of the process
• Guides you and your signers through every step
• You can offset for free

Cons:

• No mobile app available (currently in development)

Use Your E-mail Customer

You can also choose to use your electronic mail customer to electronic mail a document. Keep in mind that if you demand to sign the document, you'll have to sign it before you send it past either physically signing information technology or using an electronic signature.

Here'southward how to send your document:

1. Open your email account.
2. Select "New Message" to start writing a new email.
3. Within the new electronic mail window, search for an "add together attachment" symbol. It commonly looks like a paper prune.
4. After clicking on information technology, detect your file, select it, and press "Enter."
5. You lot can besides drag the scanned file and drop information technology into the window.
6. Terminate writing your message and add the recipients' e-mail addresses.
7. You can now send your email with the attached scanned file.

Pros:

• Easy to use
• Free to use
• You tin can practise information technology from your phone

Cons:

• Doesn't tell you lot who has signed and who hasn't
• You may demand to print and sign the document first and enquire your signers to do the same
• Slower process
• Not as professional as using a specialized platform

FAQ: Scan to email

Hither are the answers to the most mutual questions virtually emailing scanned documents.

How do I scan from printer to email?

1. Open your scanning app.
2. Scan your document.
3. Save information technology.
4. Look upwardly your document.
5. Right-click on it.
6. Select "Share" and then "Mail".
7. Etch your email.
8. Send your email.

What is the difference between scanning and scanning to electronic mail?

When you lot're using the "browse to email" printer selection, you don't need to utilise whatsoever other software to send your scanned image. However, you too lack all the functionality of sending an electronic mail, similar adding a message, making sure the electronic mail arrives, and editing your image before sending information technology.

Is scanning to e-mail secure?

Not necessarily. When you use the "scan to email" function, you can't be sure if the email was sent appropriately unless you lot take access to the email address yourself.

Also, multifunction printers ship emails in articulate text by default. These may be intercepted by 3rd parties who are likewise continued to the same WiFi network every bit your printer.

This is why you should only use the "scan to email" function on your printer for non-confidential documents that you can personally verify were sent properly.

How many pages tin yous scan to email?

Y'all tin send up to 999 scanned pages. This number will likely depend on the memory and chapters of your printer.

How to email documents?

1. Open your electronic mail account.
2. Start composing a new message.
3. Drag and drib your document into your message.
4. Bank check your information and add your recipient's email address.
5. Click "Send."

How exercise I ship a confidential certificate via email?

You lot tin apply Gmail's confidential way if you want an extra level of security to proceed your confidential information prophylactic from unauthorized access. With it, yous can set an expiration engagement for messages, and fifty-fifty revoke access to them.

Your recipients will not be able to copy, forrard, print, or download the message.

How practice I write an email with an attachment?

1. Go to your e-mail business relationship.
2. Select "New message".
3. Look for a paperclip icon and click on it to attach a file.
4. Look for the file in your figurer'south folders. Once you find it, click on "Open" or "Choose file."
5. Continue writing the email.
6. Add together a subject line and the email address of the person you want to send it to.
7. Click "Send" when y'all're set up to send your email.

Determination

As nosotros saw, there are multiple ways to browse your documents. From multifunction printers to your iPhone and Android phone, you tin can browse and send your documents online, wherever you are.

And if your documents crave signatures, you lot tin can ever collect legally-bounden signatures with Signaturely for free.

Signaturely volition help you transform your scanned documents into documents ready to exist signed by all parties. It'll and so guide your signers through the signature process, keeping you updated as they get.

Endeavour Signaturely for free today.

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Source: https://signaturely.com/scan-to-email/

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